Vacancy Announcement Finance and Operations Specialist (3 MONTHS from February – April 2019)
TERMS OF REFERENCE
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
HIV, Health and Development Approach
UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, Tuberculosis and Malaria, and a co-sponsor of several other international health partnerships. UNDP’s work on HIV, health and development leverages the organization’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies. UNDP delivers three types of support to countries in HIV, health and development.
First, UNDP helps countries to mainstream attention to HIV and health into action on gender, poverty and the broader effort to achieve and sustain the Millennium Development Goals. For example, UNDP works with countries to understand the social and economic factors that play a crucial role in driving health and disease, and to respond to such dynamics with appropriate policies and programmes outside the health sector. UNDP also promotes specific action on the needs and rights of women and girls as they relate to HIV.
Second, UNDP works with partners to address the interactions between governance, human rights and health responses. Sometimes this is done through focused or specialized programmes, such as promoting attention to the role of legal environments (law and access to justice) in facilitating stronger HIV responses, including the use of flexibilities in intellectual property and human rights law to lower the cost of drugs and diagnostics and to increase access to HIV-related treatment. UNDP also works to empower and include people living with HIV and marginalized populations who are disproportionately affected by HIV – also known as key populations – such as sex workers, men who have sex with men, transgender people. Beyond these focused efforts, UNDP plays a key role in ensuring attention to HIV and health within broader governance and rights initiatives, including support to district and municipal action on MDGs, strengthening of national human rights institutions and increasing access to justice for marginalized populations.
Third, as a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multisectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP/Global Fund partnership is an important part of this work, facilitating access to resources for action on MDG 6 by countries that face constraints in directly receiving and managing such funding. UNDP partners with countries in crisis/post-crisis situations, those with weak institutional capacity or governance challenges, and countries under sanctions. When requested, UNDP acts as interim Principal Recipient in these settings, working with national partners and the Global Fund to improve management, implementation and oversight of Global Fund grants, while simultaneously developing national capacity for governments or local entities to be able to assume the Principal Recipient role over time.
Objective of the assignment:
Under the overall supervision of the Operations Specialist, the Finance Operations Specialist will be responsible to provide financial and operational support:
- Supports preparation of project budget revisions and project board minutes for Access and Delivery Scale Up;
- Supports in the review and accuracy of the FACE forms from the Implementing Partners in line with the agreed workplan and liaises with ROM to process the advances in a timely manner;
- Supports in the preparation of LOA, grant agreements and RPA for various IPs under the Access and Delivery Scale Up;
- Supports preparation of budgets and budget revisions, regularly monitoring budgets vs. expenditures, ensuring availability of funds for expenditure requirements;
- Analyses financial data and variances related to projects with a view to ensuring financial integrity;
- Safeguards that all resources are managed and utilized within the given budget and guidelines through rigorous monitoring;
- Processes procurement and financial transactions in ATLAS, including creating requisitions, raising receipts, budget and project revisions and project status, and maintaining the internal expenditures control system; reviewing them for accuracy of computation and completeness of supporting documentation and compliance with financial rules and regulations for certification/ approval;
- Support in generating financial reports and analyses the financial reports for donors;
- Initiates correspondence to verify data, answer queries and obtain additional information on accounts and financial transaction as required;
- Provides support to travel requests in ATLAS ensures the timely settlement of these claims;
- Through review of all payments, ensures that they have been recorded and budgets are aligned with agreed budgets;
- Maintains an internal expenditures control system which ensures that vouchers processed are matched and completed and transactions are correctly recorded and posted in ATLAS, conducting regular budget checks for accuracy of Requisitions, Purchase Orders and Payment Vouchers;
- Takes timely action on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers;
- Maintains up-to-date financial information regarding HHD projects and supports in compiling financial reports;
- Supports to ensures the compliance of arrangements for project approval, implementation, general operations, and closure of HHD projects in line with UNDP policies and regulations;
- Conducts other finance and operational support as required.
- University Degree in Business Administration or specialized certification in Finance is desirable;
- Minimum 5 years of progressively responsible experience is required, preferably including experience in finance;
- Understanding of finance and operations processes and procedures and guidelines as reflected in Financial Regulations, Rules and systems;
- Advanced experience of Atlas is essential.